deputy

 

Deputy is an employee management and human resources tool designed to take the stress out of one of the key areas of business administration – the management of people. It is created with a wide variety of businesses in mind and works perfectly within the hospitality and retail industries. Deputy offers an intuitive set of tools to quickly and easily assign work schedules to employees to areas of your business with just a few clicks. Employee schedules and amendments can be sent to employees through the app, over email, or even directly as an SMS message to their phones ensuring effective communication.

 

Deputy will be your employees’ new point of contact to clock in and out of their shifts and at the same time they can view important job information and notes that management need to communicate on-the-fly. At any point the managers of the business can sign in to Deputy and view detailed reports of what the employees have been doing throughout the work week and approve timesheets. These approved timesheets can then be exported to Xero for easy pay calculation. This really takes the difficulty and headaches out of managing employees.

 

Shift scheduling

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Integrations

Take the guesswork out of employee scheduling! Integrate POS data and live weather feed to identify peaks and troughs of sales/foot traffic and create your schedule accordingly.

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Find & Replace

Never do the ring around again. Offer open shifts to either selected employees or your entire workforce with one tap. You can even allow your employees to swap shifts.

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Fatigue & Overtime Management

Maximum of 8 hours per day? 40 hours per week? Part timer with 29 hour limit? Don’t worry – we’ve got you covered

training

Training

Need to track your trained and qualified employees? Whether it’s first aid, food preparation or heavy machinery, allocate employees according to their skills and qualifications.

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Costing

Accurately cost your full schedules before you publish. Never go over budget! Sync your employee’s pay rates straight from your payroll software.

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Areas, Roles & Activities

Whether you are a single site or franchise owner, you can run multiple locations of your business within one account. Structure your business with different areas, roles or activities.

 

Time tracking

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Capture

Start and end shifts using Deputy’s iPad Kiosk, mobile apps, web app, Apple Watch or even SMS.

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Approve

Easily review and approve timesheets prior to export.

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Export

Export to your preferred payroll platform in a just a few clicks.

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Mobile Time & Attendance

Clock on/clock off from anywhere, anytime, any device for your shifts.

billing

Time Billing

Generate invoices based on hours worked per customer / task / activity straight into your favourite accounting software. Auto allocate rates, job codes or employees per invoice line.

export_payroll

Export to Payroll

Deputy integrates with many of the world’s most popular payroll packages including ADP, Xero, Gusto, WageEasy and MYOB.

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Custom Pay Rates

Deputy calculates overtime, penalty rates, loadings & salary costing with every shift according to your local laws, or your own workplace agreements.

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Stop Time Theft

Use the Deputy Mobile geolocation capability or the Deputy Kiosk’s face detection to ensure your employees are where they should be, every shift.

report

Reporting

Use dynamic reports to track your schedule budgets, actual timesheet costs, sales transactions and other employee variables to keep your business on the fast track.

 

Shift communication

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1. Create

Create posts for your whole company or send individual messages to team members.

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2. Attach

Easily add PDF and image attachments to messages (optional).

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3. Send

Employees get notified via email or push notification.

 

Task management

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1. Create

Deputy calculates overtime, penalty rates, loadings & salary costing with every shift according to your local laws, or your own workplace agreements.

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2. Assign

Use the Deputy Mobile geolocation capability or the Deputy Kiosk’s face detection to ensure your employees are where they should be, every shift.

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3. Notify

Use dynamic reports to track your schedule budgets, actual timesheet costs, sales transactions and other employee variables to keep your business on the fast track.

 

The Deputy system works great as an add-on with the following point of sale solutions:

vend  

kounta